COVID-19 Community Update

Important Information

Last Updated May 20, 2020

As the situation continues to evolve, the Board of Directors and Management continue to monitor the COVID-19 coronavirus, its impact on Willowsford and as appropriate to our HOA, implementing actions and recommendations of applicable local, state, and federal agencies. We encourage residents to follow the latest guidance and updates issued. Visit the Centers for Disease Control and Prevention, the Virginia Department of Health, Loudoun County Health Department and applicable government authorities for more information.

We are taking the following actions and making the recommendations described in this notice based on the information currently made available by applicable local, state, and federal agencies to minimize exposure. As the situation evolves and additional information becomes available, the Board and Management will consider changes and keep you apprised in the event of any additional or different measures being taken via, Willowsford Life Facebook group, Willowsford Weekly and/or community emails. For specific concerns you have about the virus, please address with medical professionals.

Timeframe for Changes

  • Governor Northam has now officially delayed implementation of his Phase One plan for Northern Virginia until midnight on Thursday, May 28th. The Board of Directors met May 14th and discussed the Association’s phased plan to reopen amenities and facilities which may start as early as Northern VA’s Phase 2.

Building Closures & Hours of Operation

  • The Lodge, Sycamore House, and Fitness Center are closed.
    • Staff continues to perform duties Monday-Friday 9 AM - 5 PM and will be available in-person by appointment only, as needed. We appreciate your patience as we do our best maintain prompt service via phone and email.

Pools & Kayak Use

  • We do not anticipate pools opening before late June. While there is a possibility that pools may not open this season, that has not been decided at this time. The Board is awaiting further guidelines from the local and state government. We will provide updates as available.  

Community Amenities (play grounds, tree houses, pavilions, dog parks, etc.)

  • The Association cannot control social distancing and cannot effectively disinfect the amenities. We recommend residents follow applicable authority restrictions and guidelines and not use the community amenities during this time.
  • Anyone who chooses to use an amenity, does so at their own risk.

Cleaning & Disinfecting

  • The Lodge, Fitness Center, and Sycamore House have received a deep and disinfecting cleaning and continues to perform additional disinfection with regular cleanings as well as staff continuing daily disinfecting of high contact areas in the offices.


  • Rentals, clubs, fitness, and other Lifestyle events are cancelled until further notice.
  • We will provide a full refund for cancelled events and private rentals during this time. A follow up email will be sent to affected residents.

Design Review Committee

  • Design Review applications submitted for review will be permitted to be submitted electronically, regular mail, or the drop box located at Sycamore House. 
  • At this time, all Pre-Review and DRC Meetings will be held remotely. Further details for remote attendance will be emailed to applicants.

Yard Waste & Bulk Pick Up Update

Now effective, Patriot Disposal has resumed regular yard waste and bulk/special item collections, with the following limitations:

  • For Loudoun County residents, the number of bags that will be picked up per home has been increased from 3 to 5. 
  • All yard waste must be placed in paper bags or in a rigid container clearly marked “yard waste.” Yard waste in plastic bags will not be picked up.
  • Bundles or loose branches placed at the curb will not be picked up.
  • Bulk and special item collection will resume with advance notice required by phone at 703-257-7100 or by email at
  • There will be a nominal charge of $25 and up per item for bulk items such as small furniture and mattresses to cover the additional handling costs incurred due to COVID-19.

We appreciate your patience and kindness with the Board, staff and neighbors as we navigate this evolving situation.

We must emphasize that the information contained in this notice is based on the information currently available to us and the recommendations being made by applicable local, state and federal agencies.