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1. Where can I find the Design Standards?

The Design Standards can be found here and in the Document Center under Committees > Design Review Committee. 

2. When is the next Design Review Committee (DRC) Meeting?

DRC Meeting dates can be found on the Willowsford Life Calendar and are also posted in the Willowsford Weekly e-newsletter every Wednesday. 

Typically, DRC meetings follow this schedule and are held at Sycamore House beginning at 9 AM. If a meeting venue, date, or time is changed, it will be noted in the Willowsford Weekly and on the Willowsford Life Calendar.

• Deadline - First Wednesday
• DRC Meeting - Third Wednesday 

3. What is the deadline for DRC applications?

DRC Meeting dates/deadlines can be found on the Willowsford Life Calendar and are also posted in the Willowsford Weekly e-newsletter every Wednesday.  Completed applications must be submitted by 5 PM on the date of the deadline to be reviewed at the next DRC Meeting. Typically, DRC meetings follow this schedule and are held at Sycamore House beginning at 9 AM. If a meeting venue, date, or time is changed, it will be noted in the Willowsford Weekly and on the Willowsford Life Calendar.

• Deadline - First Wednesday
• DRC Meeting - Third Wednesday 

4. Where do I submit my DRC application?

You may drop off your applications and/or any application fees to the drop box located at Sycamore House (23506 Founders Drive), provide to either clubhouse's front desk staff, or send by regular mail. 

Mailed applications must be received in the office prior to 5 PM on the date of the deadline in order to be considered for the next meeting.

We are in the process of adding an electronic submission feature to the DRC process. Updates will be posted in a future Willowsford Weekly e-newsletter.

5. What if I miss the deadline?

Applications received after 5 PM on the day of the deadline will be reviewed at the next month’s meeting. 

6. Is there an application checklist I can utilize?

In addition to the below checklists, example applications can be found under the Document Center and Design Review page.

Application Checklist - Solar Panels

Application Checklist - Picket Fencing

Application Checklist - Four-Board Fencing

Application Checklist - Outdoor Lighting

7. Where can I find project checklists?

For questions regarding what is required for your project, please reach out to DRC@willowsfordlife.com. 

Checklist - Four Board Fences

Checklist - Picket Fences

Checklist - Outdoor Lighting

Checklist - Solar Panels

8. Why do my neighbors need to sign/acknowledge my DRC application?

Neighbor signatures are for acknowledgement of the project only.  If you do not have neighbors adjacent to your project/property, please indicate this on the application. If you are not able to reach your neighbor in person, you may  reach out to your neighbors electronically by utilizing the Resident Directory on the Willowsford Life website. Please make sure to indicate that you have email/electronic acknowledgments from your neighbors on the neighbor acknowledgment page of the application and be sure to include this correspondence with your application submission. 

9. When will I be notified of the DRC Committee's decision regarding my application?

You will be notified of the DRC decision, by email, within seven (7) days of the DRC meeting.

10. Will my application be returned to me?

It is recommended that you make a copy of your application for your records before submitting it to the HOA.  All applications are kept on file and will not be returned after the meeting. If you would like a copy of your application, please reach out to DRC@willowsfordlife.com.

11. Are there any projects that do not need approval by the DRC committee?

To expedite the review process, the Community Standards Manager has been authorized by the Design Review Commitee to implement Administrative Review of several projects. Administratively reviewed applications do not need to be reviewed at the DRC meeting. The Community Standards Manager may determine that further review is required for an application and submit the application for review at the following pre-review meeting. 

The following applications qualify for administrative review:

• Arbors
• Basketball Goals
• Play Equipment (Climbing Walls, Trampolines, Playsets)
• Compost Bins/Barrels
• Door Renovations (Color Changes/Screen Doors/Storm Doors)
• Exterior Decorative Objects (Statues, Yard Decorations, etc.)
• Exterior Painting & Surfaces
• Fencing
• Flagpoles (Permanent)
• Generators
• Gutters and Downspouts
• Outdoor Lighting 
• Solar Panels
• Stepping Stones (no more than 10)
• Vegetable Gardens

There are many projects that do not require an application as long as they follow the Property Maintenance and Design Standards) and do not need to be reviewed by the Design Review Committee. 

These projects include:

• Address Numbers
• Antennas/Satellite Dishes
• Bird Baths/Bird Feeders/Bird Houses
• Clotheslines
• Patio/Porch Curtains and Shades
• Firewood Storage
• Holiday and Seasonal Decorations
• HVAC units
• Irrigation
• Lawn Furniture
• Mailboxes
• Pet Access Doors
• Plant Containers
• Radon Vent Systems
• Rain Barrels
• Security Cameras and Devices (with no lighting)
• Signage